FOR LEASING & FINANCE COMPANIES, AND DEALERS WHO HOLD THEIR OWN PAPER
Ready for your first FINTRAC examination.
Obligations have applied since April 1, 2025, and FINTRAC's first year of outreach ended April 1, 2026. If you lease or finance on your own contracts, an examination can come now.
Provasure is the system of record that keeps you continuously examination-ready: a guided compliance program and risk assessment, ID verification and cash-payment records on every lease and deal, LCTR and STR prepared from the same records, training logs, and a one-click exam binder.
provasure.ca
Compliance healthOne score across program, KYC, training and reviews: exactly what needs attention today.
Cites FINTRAC guidance directly · Built for the FINTRAC obligations in force since April 1, 2025 · Made in Canada for leasing companies & dealerships
Does this apply to me?
If you carry the paper, you carry the obligations.
“I lease vehicles or equipment”
Leasing on your own lease agreements (machinery, trucks, trailers, fleets or cars) made you a reporting entity in April 2025. Corporate clients add beneficial-ownership records most lessors have never kept.
Built for leasing companies →“I sell and finance in-house”
Buy-here-pay-here lots and dealerships financing on their own conditional sale contracts became FINTRAC reporting entities in April 2025.
“I broker, but fund some deals myself”
Deals you place with a bank are the bank's obligation. The ones you fund on your own paper are yours.
Only ever fund through third-party lessors and lenders? Then these rules likely aren’t about you: the free checklist includes a two-minute self-assessment to confirm.
What’s at stake
The penalties are no longer a rounding error.
Up to $40,000
the ceiling for the lightest tier of violation alone: Bill C-12 raised FINTRAC penalties roughly 40×
Apr 1, 2026
the day FINTRAC's first year of outreach ended for leasing companies and dealerships on their own paper
< 1 min
to export the exam binder that answers an examiner's document request
The product
Everything a FINTRAC examination asks for, in one file.
A guided program, KYC evidence on every lease and deal, training records, reviews, reporting assist and the binder that holds them.
Guided program builder
18 guided questions in, three documents out: policies & procedures, risk assessment, and CO designation (versioned, approved, exportable to PDF and DOCX).
Contract-level KYC that captures evidence
Guided ID verification by permitted method, sanctions screening with uploaded proof, a PEP determination on file, beneficial ownership, and a third-party determination on every lease and deal.
Training with receipts
A built-in AML course for your sector: quiz, attestation, certificate PDFs, and automatic annual renewal reminders.
Reviews & compliance calendar
The 24-month effectiveness review most owners have never heard of: scheduled, walked through step by step, and signed off.
Reporting assist
STR indicator checklists and drafted narratives, with Provasure’s own 24-hour internal clock to keep “as soon as practicable” honest. You file in FINTRAC’s portal; Provasure prepares and logs.
The one-click exam binder
Every record above, indexed into a single ZIP with a tamper-evident audit certificate. Generated in under a minute.
🇨🇦 Canadian & local
Built in Canada, for Canada’s newest reporting entities.
Canadian rules, cited at the source
Every step cites FINTRAC's own guidance. This isn't American AML software with the labels changed.
Your data stays in Canada
Client records are stored on Canadian soil.
Made for owner-run businesses
Local leasing companies and dealerships (owner-operators, not bank compliance departments). Priced and sized accordingly.
We've never had a compliance program. Is it too late to start?+
No. Examiners look for a working program, not a perfect history. Provasure's migration mode lets you record what you did before you had a system, then keeps everything examination-ready going forward.
Do I need a lawyer or a consultant?+
The guided builder cites FINTRAC's own guidance at every step, so most owners run their program without outside help. Provasure is record-keeping software, not legal advice. Save counsel for the genuinely unusual questions, not the basics.
How long does setup take?+
One working session. Eighteen questions generate your program documents; then you invite staff to training and run your next lease or deal through KYC.
Where is my data stored?+
In Canada. Client records and uploaded documents are stored at rest on Canadian soil (ca-central-1). The servers that process a request while responding to it may run elsewhere, but your records stay stored in Canada.
What actually happens in a FINTRAC examination?+
You get a letter asking for your policies, risk assessment, training records, and a sample of client files, usually on a short deadline. The exam binder exports your program package and recent client files in under a minute, and every client's KYC evidence stays on record for the files an examiner selects.
Our credit pull already runs an OFAC check. Do we still need this?+
Keep the check; it just isn't the program. OFAC is a US Treasury list, while Provasure screens the lists that apply in Canada and saves dated proof on every contract. An examiner also asks for what no per-contract check produces: policies, a risk assessment, PEP determinations, training records, and the 24-month effectiveness review. Provasure keeps that whole file, and your existing check can live in it as evidence.
I only broker deals to banks and never fund my own. Do I need this?+
Probably not: the April 2025 rules cover businesses that finance or lease on their own contracts. The free checklist includes a self-assessment to confirm, and FINTRAC's guidance has the final word.
We lease to businesses, not consumers. Does FINTRAC still apply?+
Yes. Business-purpose leasing on your own paper is in scope. Corporate clients bring the corporate obligations: identify the entity, record beneficial ownership at the 25% threshold, screen the owners and directors, and keep the evidence on file. See the lessors page for the full picture.
FINTRAC guides
New to FINTRAC? Start here.
All guides →The April 1, 2026 change: FINTRAC now examines businesses that lease or finance on their own paper
Financing and leasing businesses became FINTRAC reporting entities on April 1, 2025, and FINTRAC's stated first year of engagement, outreach and guidance ran to April 1, 2026. Here's who is caught, what obligations attach, and what you must have in place before an examiner calls.
Read the guide → · 4 min
FINTRAC compliance program requirements: the five elements explained
Every FINTRAC reporting entity must have a documented compliance program with five specific elements. Here's what each one means in practice for a leasing company or dealership, and what examiners look for in each.
Read the guide → · 3 min
How a FINTRAC examination works, and how to prepare
What actually happens when FINTRAC examines a financing or leasing business: the notice, the document request, the file review, and the findings process. Here's the sequence and how to be ready for each stage.
Read the guide → · 2 min
FINTRAC client identification methods: what counts as valid KYC
FINTRAC accepts a specific set of methods for verifying who your client is, and each one has rules about acceptable documents, timing and record content. Here's what a leasing company or dealership needs to capture on every in-scope contract.
Read the guide → · 3 min
Bill C-12 penalties: what FINTRAC non-compliance actually costs
Bill C-12 raised FINTRAC's penalty ceilings roughly 40-fold and made a missing compliance program a 'very serious' violation on its own. Here's the real tiered structure and what it means for a leasing company or dealership.
Read the guide → · 3 min
STR and large cash reporting obligations for leasing companies & dealerships
Beyond client identification, reporting entities must file specific reports with FINTRAC: suspicious transaction reports with no dollar threshold, and large cash transaction reports at $10,000. Here's what triggers each and what the report has to contain.
Read the guide → · 3 min
Latest from the blog: Universal enrolment and compliance orders: two Bill C-12 changes lessors and dealers missed · all posts
Be ready before they call.
Talk it through with a founder, or begin with the free checklist.